Partner with us
All Your Firm's AI Infrastructure in a Single Dashboard
We manage, secure, and scale your AI tools. You get clear visibility into performance and impact from a single source of truth.
Turn a scattered collection of AI tools into a powerful productivity suite that your team loves.
We audit your current AI tool stack and analyze adoption across your team.
Is each subscription worth the cost? Is your team using the tools you provide effectively? Is there redundancy in your current tool stack?
We build a single dashboard where all your AI tools live.
Get a live bird's eye view of all your tools, their utilization, and cost. Always know the value AI delivers across your firm.
"75%+ of leaders use AI weekly, but frontline adoption has stalled at 51%"
— BCG's 2025 AI at Work report
Expand your AI tools in a way that delivers real impact.
Get a clear roadmap for where and how to embed AI into your practice. We handle rollout and integration with your existing systems, including your practice management platform, document storage, and email. We also build SOPs so your team knows exactly how and when to use each tool.
Enjoy a secure, reliable, fully managed AI infrastructure.
AI technology moves fast. We stay on top of changes and new opportunities, rolling out improvements quickly.
We provide a security and compliance layer, so you stay in full control of how sensitive data is handled and keep it safe from unauthorized access.
Managing partners and firm leaders
trust Pioneerly to grow their firms.
Firm size: 200+
Piotr and his team took our go-to-market strategy and marketing to another level. I'm very impressed with the lasting impact they achieved for us.
Marianella Manzur
Partner and Chief Revenue Officer, Joorney
What's Included
- Firm's AI tool stack audit covering adoption, redundancy, and opportunity
- AI opportunity roadmap
- Single source of truth dashboard, including performance and cost
- Security, data privacy, and integrity maintenance
- Ongoing improvements and access to new, superior tools as they become available
- ... and more
Who's It For
Law firms that want to benefit from AI but do not have in house technical expertise
Small, steadily growing firms that need automation but do not want a full time operations hire
Managing partners who want AI to make an impact across their firm without creating admin work
Next Steps
We send a short onboarding questionnaire covering your team, tools, and current workflows.
We conduct a full audit of your existing AI stack, including adoption across teams, and present our findings and recommendations.
We reorganize and optimize your AI tools, including removing redundancies, fixing security and data leakage, and rolling out superior tools where available.
We build a custom AI infrastructure dashboard that includes all AI tools used across the firm, along with performance and cost analytics.
We manage and develop your AI infrastructure according to an agreed upon roadmap.
Optimize Your AI Infrastructure
Frequently Asked Questions
How much does this cost?
Managed AI Tools has two components. The first is a one-time setup phase that includes a full audit of your AI stack, optimization of your existing tools, and development of your firm's AI dashboard. Setup starts at $5,000 depending on your firm's size and the number of tools in play.
The second is ongoing management, which covers monitoring, security, updates, adoption support, and access to new tools as they become relevant. Ongoing management starts at $2,000/month.
The second is ongoing management, which covers monitoring, security, updates, adoption support, and access to new tools as they become relevant. Ongoing management starts at $2,000/month.
How is the Managed AI Tools service different from hiring an IT consultant or fractional CTO?
An IT consultant can set up tools, but they spend months learning how your firm actually operates before making useful recommendations. We bring deep technical expertise built specifically around law firm operations. We already understand how attorneys move through matters, where time disappears, and what bar associations expect around data handling.
Beyond that, a consultant audits, recommends, and leaves. You get a PDF. We build and manage your AI infrastructure on an ongoing basis, including a single dashboard that gives you live visibility into every tool's adoption, performance, and cost across the firm. When tools push breaking updates, when a better option hits the market, when a new hire needs onboarding into your systems, we handle it.
Your costs also flex with actual needs. Months with active rollouts and optimizations are priced for that work. Months where your infrastructure is stable carry a lower maintenance fee. That flexibility rarely exists with a contractor or consultancy billing a flat rate regardless of what's happening.
Beyond that, a consultant audits, recommends, and leaves. You get a PDF. We build and manage your AI infrastructure on an ongoing basis, including a single dashboard that gives you live visibility into every tool's adoption, performance, and cost across the firm. When tools push breaking updates, when a better option hits the market, when a new hire needs onboarding into your systems, we handle it.
Your costs also flex with actual needs. Months with active rollouts and optimizations are priced for that work. Months where your infrastructure is stable carry a lower maintenance fee. That flexibility rarely exists with a contractor or consultancy billing a flat rate regardless of what's happening.
How long does it take from kickoff to having everything running?
Most firms are fully set up within 4 to 8 weeks. The audit and optimization phase typically takes 1 to 2 weeks, and the dashboard build and integrations take another 2 to 4 weeks depending on how many tools and systems are involved. Ongoing management starts immediately after.
Do we own the tools, data, and infrastructure you build if we stop working with you?
Yes. The dashboard, integrations, SOPs, and any custom tooling we build are yours.
How do you get our attorneys and staff to actually use the tools?
This is usually the real problem, and buying more tools doesn't solve it. We build SOPs tailored to each practice area so your team knows exactly when and how a tool fits into their existing workflow. We track adoption across the firm and flag when usage drops.
Your AI Infrastructure Dashboard also gives leadership clear visibility into who's using what, making it easy to encourage the right people to use the right tools as part of your normal team communication.
Your AI Infrastructure Dashboard also gives leadership clear visibility into who's using what, making it easy to encourage the right people to use the right tools as part of your normal team communication.
Insights from law firm growth practitioners